E-Invoicing

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There has been a lot of noise made by the government lately about E-Invoicing. There seems to be a lot of confusion and people think that if they are already sending their invoices by e-mail they are e-invoicing, so what is the big deal? Actually E-Invoicing is a little different. And it is not an advantage for everyone….

E-Invoicing explained.

E-Invoicing goes one step further than sending invoices by email. Xero, MYOB and a few other accounting packages now have the ability to send the invoices directly into your accounting software. So there’s no need to print or manually key incoming invoices into your software package. They simply show up in your “Draft” Bills to pay in Xero for example. From there you allocate them to the correct code “Cost of goods sold” for example and approve them if you agree. This follows on from our last post explaining that physical copies of many invoices will no longer be required by IRD from next year.

What is the advantage?

The main advantage for our clients, is that for your regular suppliers, you will no longer need to print off or key in creditor invoices from registered suppliers. You just approve them. No more losing invoices to junk mail, no more endless hours of keying bills, no more clogged up inboxes.

What do you need to do?

Here is the catch, and this depends on your own business and how many suppliers you have.

  1. Enter your own NZBN into your own software (For Xero – Settings/Organisation Settings). Do this once only
  2. Sign up to e-invoicing (for Xero we can do this for you or talk you through this, it takes about 5 minutes. Please note the Xero online instructions available are not yet applicable). Again, you only need to do this once.
  3. Find out if your bigger suppliers have signed up too. There is a handy little Excel spreadsheet of those already signed up on the link at the bottom of the page
  4. Enter your suppliers NZBN number in your contacts (it is on that spreadsheet mentioned above). This will take the longest, so I would recommend doing just one or two first, and see how you like it.
  5.  Send your supplier an email letting them know your NZBN number and that you would like to receive e-invoices. Job done!!!

Your invoicing

You can also send your invoices via the same route, but if your customers are mostly non business people, there is a lot of work for not much advantage.

If you invoice regularly to other businesses, you may get requests to sign up.

Regardless of what you decide to do, e-invoicing is here to stay, and it would be prudent (and time saving for the future) if you were to include a businesses NZBN number into every new contact you enter into your software. The link below also tells you which software companies have the capacity to e-invoice. They are using a global company PEPPOL. You can continue to use Hubdoc (provided free by Xero) if you are using this currently – this is also a good option, but to use this you forward on emailed invoices to Hubdoc and then insert them into Xero. The advantage of this is that if you go to look at a supplier invoice that was entered via Hubdoc, you can see the original invoice emailed to you in Xero.

We can explain more in detail if you are interested.

https://www.einvoicing.govt.nz

 

Minimum Wage Increases on 1st April

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As previously announced by the government the adult minimum wage will increase, from $18.90 to $20.00 per hour on 1 April 2021.

The starting-out and training minimum wage rates will also increase on 1 April 2021, from $15.12 to $16.00 per hour.

As an employer, you need to ensure your payroll systems and processes are updated.

A great source of business news

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If you’re looking for information about about law changes, setting up a business, places to get help and so much more then you should check out www.business.govt.nz/news

This is a government run site that highlights all the information business owners need.

We recommend subscribing to the regular e-newsletter.

Residential Tenancies Amendments Act 2020

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If you own a residential rental property you should be aware of the significant changes enacted last year, but here is a summary of the major changes and dates.

NOTE: – These are different to the Healthy Homes requirements that are covered under different legislation

Landlords and tenants need to understand the recent changes to tenancy law and how this will affect them.

All landlords, including boarding house landlords, must comply with various legal obligations as governed by the Residential Tenancies Act (the Act). Starting from August 2020, parts of the Act are being changed by the Residential Tenancies Amendment Bill.

The changes are taking effect at three key dates:

Phase 1: 12 August 2020

Phase 2: 11 February 2021

Phase 3: By 11 August 2021

Phase 1: Law changes take effect 12 August 2020

Transitional and emergency housing exempt from the Act

From 12 August 2020, transitional and emergency housing will be exempt from the Residential Tenancies Act where the housing is:

  • funded (wholly or partly) by a government department, or
  • provided under the Special Needs Grants

This exemption is applicable for all people (new and existing clients) in transitional and emergency housing that meets the criteria above.

Providers of transitional and emergency housing will still be able to opt into parts of the RTA if they wish, by agreeing in writing with the client which parts will apply.

Rent can only be increased every 12 months

From 12 August 2020, rent increases are limited to once every 12 months. This is a change from once every 180 days (six months). Any rent increase notices given to tenants from 12 August 2020 must comply with the new 12-month rule. If a notice was given before 12 August 2020, it is still within the 180-day rule.

Phase 2: Law changes take effect 11 February 2021

Changes to multiple parts of tenancy law

From 11 February 2021, multiple changes to tenancy legislation will take effect. More details will be available closer to the time. The changes will cover:

Security of rental tenure

Landlords will not be able to end a periodic tenancy without cause by providing 90 days’ notice. New termination grounds will be available to landlords under a periodic tenancy and the required notice periods will change.

Changes for fixed-term tenancies

All fixed-term tenancy agreements will convert to periodic tenancies at the end of the fixed term unless the parties agree otherwise, the tenant gives a 28-day notice, or the landlord gives notice in accordance with the termination grounds for periodic tenancies.

Making minor changes

Tenants can ask to make changes to the property

and landlords must not decline if the change is minor. Landlords must respond to a tenant’s request to make a change within 21 days.

Prohibitions on rental bidding

Rental properties cannot be advertised without a rental price listed, and landlords cannot invite or encourage tenants to bid on the rental (pay more than the advertised rent amount).

Fibre broadband

Tenants can request to install fibre broadband, and landlords must agree if it can be installed at no cost to them, unless specific exemptions apply.

Privacy and access to justice

A suppression order can remove names and identifying details from published Tenancy Tribunal decisions if a party who has applied for a suppression order is wholly or substantially successful, or if this is in the interests of the parties and the public interest.

Assignment of tenancies

All requests to assign a tenancy must be considered. Landlords cannot decline unreasonably. If a residential tenancy agreement prohibits assignment, it is of no effect.

Landlord records

Not providing a tenancy agreement in writing will be an unlawful act and landlords will need to retain and provide new types of information.

Enforcement measures being strengthened The Regulator (the Ministry of Business, Innovation and Employment) will have new measures to take action against parties who are not meeting their obligations.

Changes to Tenancy Tribunal jurisdiction

The Tenancy Tribunal can hear cases and make awards up to $100,000. This is a change from $50,000.

Phase 3: Law changes take effect by 11 August 2021

Tenancies can be terminated if family violence or landlord assault has occurred

The below provisions must come into effect by 11 August 2021, but may come in earlier if the Government agrees (using an Order in Council):

Family violence: tenants experiencing family violence will be able to terminate a tenancy without financial penalty.

Physical assault: a landlord will be able to issue a 14-day notice to terminate the tenancy if the tenant has assaulted the landlord, the owner, a member of their family, or the landlord’s agent, and the Police have laid a charge against the tenant in respect of the assault.

More information

Reform of the Residential Tenancies Act 1986 (Ministry of Housing and Urban Development) Residential Tenancies Amendment Act 2020 (New Zealand Legislation website)

Tenancy.govt.nz (MBIE/Tenancy Services have developed a factsheet that summarises the changes) Source: tenancy.govt.nz/law-changes